write a perfect e-mail
E-mail, How to

6 rules to write a perfect email

In an era of great technological development like the one we are experiencing, digital communication channels play a fundamental role. The Internet has in fact made instant contact with anyone who needs to deliver a message, regardless of where the sender and recipient are. Whatever the purpose, email continues to be the preferred means of communication for Internet users of all ages. Despite this, few still know how to write a perfect email, especially if it is related to the working world, where the requirements are often high. Already from the compilation of the message can transpire a certain confidence on the part of the receiver, who now expects a certain high standard and a clarity necessary for an agile and at the same time comfortable reading. 

1- Use a formal address

In the meantime, an e-mail address must appear as formal and serious as possible. Nice addresses created during high school, but perhaps not suited to the working environment. Nothing too exaggerated, just use your name and surname, followed, in case of homonymy, from the date of birth.

2- The importance of the object

Those who read emails, for example, for an application often and willingly make a process of “screening” based only on the content of the object. In a few words you must be able to summarize the content of the email, perhaps using a tone that calls for the opening of the message and that intrigues the viewer. 

3- Use a formal tone

If you write to a potential employer, customer, or employee, you must adapt your writing to the context. We do not start with a little formal Ciao, but rather with an “Egregio” or “Gentile” followed by the title and surname of the recipient.

4- Be clear in your presentation

When writing to a person for the first time, it is important to start the message by presenting yourself at your best. Immediately after the greeting, the invitation is to dedicate a line to your presentation, an action that will help the reader to immediately understand the purpose of the message and the person with whom you are relating.

5- Be concise

As we have seen with the object, the content of the message must also be clear and above all summary. We avoid wasting time in chatter and formal embellishments but rather we try to go straight to the point by talking immediately about the issue anticipated in the object. No repetition or redundancy that can distract from the final goal.

6- Thanks and greetings

Before concluding the email it is always good to thank the recipient and let him know, in case, if you expect a response in the future. Cases like “Thank you for your attention” and “Waiting for news, I wish you a good day” give a touch of courtesy and professionalism. After that you can go directly to the greetings, always formal and with a polite tone, without forgetting to specify first and last name at the end of the text.